FAQs

Please take a few moments to read through
our frequently asked questions concerning renting our facility for your special event.

Map and Directions to the Big Horn Equestrian Center.
Our physical address is 352 Bird Farm Road, Sheridan
Our mailing address is P.O. Box 6413, Sheridan WY 82801.
Contact info: 307-673-0454
director@thebhec.org

What will it cost me to rent the clubhouse?
Peak season (May 15 – Oct. 15) $3000
Off-peak: Rates vary depending on the nature of the event. Please call us!

How do I reserve the facility?
After viewing the facility at 352 Bird Farm Road, and checking for availability, you will need to send a nonrefundable $500 deposit check made payable to BHEC, and sign our use agreement, which will hold your date. Please keep in mind that some events are booked up to one year in advance!

After I book the facility for my specific date, what’s next?
We want to get to know you better! Please schedule an appointment one month prior to your event. At this time, the remaining balance is due and your bar needs are established.

What about the bar?
You must purchase any alcoholic beverages through our WY Liquor license. We can set up your bar in several different ways to accommodate a variety of budgets…let’s talk!

What does the rental fee include?
Your rental fee allows you to host your event privately for a period of 24 hours commencing at 9:00 a.m. This fee also allows us to provide bar staff for your event.

Does the BHEC have tables and chairs available for my event?
The BHEC has four or five outdoor wrought iron tables and matching chairs. We have some rustic indoor furniture that is great for setting up buffets. We can direct you to locally owned party rentals for additional tables, chairs, and tents.

Do you have an on-site caterer?
We do not have an on-site caterer. We allow individuals to hire whomever they prefer to cater their event. We would be glad to make recommendations for you.

Are there specific guidelines regarding the set up of my event?
Yes, thanks for asking! To minimize noise impact, we insist that speakers face west, away from the surrounding homeowners. We prefer bands and DJs to set up inside the clubhouse in the large room…the floors were made for dancing! Also, please remember that all events must end by midnight.

Can I decorate?
We encourage you to visit with the BHEC director to discuss ideas for decorating. Please remember that this is Wyoming and expect some breezes or wind: Keep the flower vases low, consider table linen weights, tiki torches are a fun way to add some candlelight, and battery operated candles stay lit in any kind of weather. Take advantage of the great views, but be mindful of the sun’s rays. Food served outdoors may require an insect screen.


We strive to provide you a clean, private, comfortable facility…where the grass is greener!

 

 
 
Copyright 2017 The Big Horn Equestrian Center